CybPhantom Custom Business Systems & Operations

Automation, AI and data

Work that repeats every week? We automate it and measure the difference.

We start from one task that eats your team’s time: preparing a report, moving data between files, classifying documents, or collecting requests. We automate that one first and look at the result before scaling it.

Prepare your details See pricing

Outcomes we work on

  • Cutting repeated work
  • Preparing reports
  • Classifying documents
  • Extracting data
  • Summarising information
  • Internal search
  • Organising requests
  • Decision support
  • We start from one task and measure, not from a large programme.

Automating repeated work

Examples of tasks that repeat weekly and can come off your team.

Periodic reports

A weekly or monthly report that prepares itself in the same shape, instead of two hours of copying and pasting.

  • Aggregation
  • Templates
  • Scheduling

Moving data

Between files and systems without retyping, with a record of every transfer.

  • Import
  • Export
  • Audit

Organising requests

Receiving requests and routing them to the right person by clear rules.

  • Routing
  • Alerts
  • Tracking

Preparing documents

Generating drafts of repeated documents from data you already hold.

  • Templates
  • Drafts
  • Human review

AI where it earns its place

We use it where it clearly helps, and not for the name.

Reading and classifying documents

Sorting incoming documents and pulling out the fields that matter.

  • Classification
  • Extraction
  • Archiving

Search across company knowledge

Search that understands the question and answers from your approved documents, pointing at the source.

  • Search
  • Approved sources
  • Citations

An internal assistant

An assistant that answers your team from data you define, with clear permissions and known limits.

  • Permissions
  • Defined data
  • Logging

Summarising and decision support

Turning long reports or threads into points that help a decision, with the decision staying with a person.

  • Summarising
  • Human review

An honest word about AI

Not everything needs AI. If ordinary automation is simpler, more reliable and cheaper, we use that and tell you so.

AI belongs where it clearly helps: understanding unstructured text, classifying at volume, or search that understands a question. Even then we keep the final decision with a person and are explicit about what the tool cannot do.

Connecting systems and data

Enter the information once and let it arrive where it is needed.

API integration

Connecting two or more systems through official interfaces, with error and duplicate handling.

  • APIs
  • Error handling

Import and export

Structured routes for spreadsheet and CSV data instead of manual uploads each time.

  • Spreadsheets
  • CSV
  • Validation

Scheduled sync

Periodic updates between systems on an agreed schedule, with the sync state visible.

  • Scheduling
  • Monitoring

Migration and cleaning

Moving old data after cleaning it, unifying its shape and matching records.

  • Migration
  • Cleaning
  • Matching

Dashboards and reporting

One dashboard that gathers numbers from several sources and makes them comparable.

  • Dashboards
  • Indicators
  • Export

Reconciliation

Matching two sources and surfacing differences as they happen instead of at month end.

  • Matching
  • Differences
  • Alerts

Ready to start?

Put your project details together and we get to scope and price in the first conversation.

Prepare your project details See the demos